Retail & distribution

Your retail team already runs stock requests on WhatsApp. BoringOps makes every one traceable.

Field staff and store managers send stock requests, damage reports, and vendor invoices via WhatsApp. BoringOps structures each submission, routes it for approval, and posts approved records to your accounting system — without any new apps for your team.

Start a 1-week pilot How it works

WhatsApp onlyNo new app for store staff

Every receiptApproved before it posts

Accurate / XeroAuto-sync on approval

Stock request — Toko Cabang Bekasi

Pak, minta restock: Indomie goreng 50 dus, sabun mandi 30 lusin. Stok mau habis 2 hari lagi 📦

09:12

✅ Stock request dibuat:
• Indomie goreng · 50 dus
• Sabun mandi · 30 lusin
Menunggu persetujuan Area Manager.

09:12

✓ Disetujui Area Manager 09:18

Common retail workflows

What retail and distribution teams run on BoringOps.

📦

Stock requests

Store or warehouse staff request stock via WhatsApp. Each request is structured with item, quantity, and urgency, then routed to the area manager for approval before purchasing is notified.

🧾

Vendor invoice capture

Delivery drivers or receiving staff photo the invoice on WhatsApp. AI extracts vendor, amount, and items — finance approves before it posts to Accurate or Xero.

⚠️

Damage & return reports

Damaged goods reported from WhatsApp with photos. Structured as a damage report with product, quantity, and cause — flagged to QC and finance simultaneously.

💰

Petty cash & operational expenses

Store-level expenses submitted via WhatsApp. Approval-gated, categorized against the right cost center, and posted to accounting.

🚚

Delivery confirmation

Driver sends WhatsApp message or photo on delivery. Structured as a goods receipt — quantity confirmed, discrepancies flagged for credit note.

📊

Daily sales & stock report

Store managers send daily closing via WhatsApp. Structured, saved to a searchable record, and accessible to area managers in the portal — no spreadsheet needed.

Before vs after

What changes for your retail operation.

Without BoringOps

Stock requests get lost in group chats or informal messages
Invoices are re-keyed into Accurate hours or days later
No searchable record of what was approved and when
Finance chases branch managers for missing receipts at month-end
Damage reports shared inconsistently — some never filed

With BoringOps

Every stock request structured, timestamped, and approval-tracked
Approved invoices post to Accurate the same day
Full searchable audit trail per branch, per period
Finance sees pending and approved items in one portal
Damage reports filed consistently, with photos attached

FAQ

Retail operations questions.

We have 20+ store locations. Can this scale?

Yes. Each store staff sends to the same WhatsApp number. Submissions are tagged by sender and location automatically. Area managers see only their branches in the portal.

We use Accurate for accounting. Does this connect?

Yes — Accurate Online is a native integration. Approved records post directly to the right accounts. Your chart of accounts is mapped once during setup.

What language do staff use with the WhatsApp bot?

Bahasa Indonesia. Staff send naturally — "minta restock 50 dus" — and the AI structures it. No need for formatted messages or specific keywords.

Which workflow should we pilot first?

Most retail businesses start with vendor invoice capture or stock requests — whichever causes the most friction and manual re-work for your finance team today.