BoringOps connects the messaging your team already uses to the systems that run your business — with approval gates, structured records, and a full audit trail at every step.
Messaging intake
WhatsApp · Telegram · Bahasa Indonesia AI
Operations portal
Queues · Approvals · Search · Audit trail
ERP integrations
Accurate Online · Xero · n8n · AI tools
Staff keep using WhatsApp. BoringOps handles the middle: structure, approvals, and sync.
Step 01
Staff sends
Photo, voice note, or message via WhatsApp or Telegram — in Bahasa Indonesia, from their phone.
Step 02
AI structures it
BoringOps extracts fields, creates a job, and prompts for anything missing. No form, no training.
Step 03
Approval happens
Routed to the right approver in WhatsApp. They confirm with one reply. Decision time-stamped.
Step 04
Records sync
Approved jobs post to Accurate, Xero, or fire a webhook to n8n. Evidence attached, account codes mapped.
WhatsApp & Telegram intake
Staff send photos of receipts, voice notes about repairs, or forwarded supplier quotes — the AI reads and parses them in Bahasa Indonesia or English. No new app to install, no form to fill in, no training required for field staff.
Operations portal
Every job sits in a unified queue with status badges, priority flags, and the original WhatsApp submission attached. Access is role-scoped by department — finance managers see finance jobs, maintenance managers see maintenance, with no cross-visibility by default.
Approval workflows
Route by amount threshold, workflow type, department, or any combination — configured in the admin panel without code. Approvers can reply via WhatsApp with a single word, or click through the portal; both create the same time-stamped, irrefutable record.
ERP integrations
Account codes are mapped at setup — each workflow type posts to the correct Accurate Online or Xero ledger account automatically. Every posting includes its source evidence: the original WhatsApp photo or uploaded invoice, so bookkeepers never need to re-enter data.
Webhook & n8n
Each approved or rejected job emits a structured JSON event — job ID, type, approver, amounts, timestamps, and file URLs included. Receive it in n8n, Make, or any endpoint to trigger ERP posts, send notifications, or chain into longer automations without writing a backend.
OpsApp
For staff and managers who need on-the-go access — submit requests, track job status, and approve pending items from anywhere. Available on iOS and Android.
Full audit trail
Every actor, every action, every timestamp — from the first WhatsApp message to the final ERP sync — is logged and immutable. Searchable by date, workflow, department, or approver; exportable as CSV for month-end review or compliance audit.
Every workflow follows the same five stages — regardless of department, submission type, or approval complexity.
Staff submits via WhatsApp or Telegram
Photo of an invoice, voice note about a repair, text describing a leave request — any format, in Bahasa Indonesia or English. No form, no app to install.
AI parses and structures the job
The message is read, fields are extracted (amount, vendor, department, type), and a structured job record is created in the portal — with the original submission attached as evidence.
Routed to the right approver
Routing rules match the job to the correct approver — by workflow type, amount threshold, or department. The approver receives a WhatsApp notification with a full summary and can respond without logging in.
Decision logged with timestamp
Approved or rejected — the decision, the actor, and the time are written to the audit trail immediately. Rejection reasons are recorded. The job status updates in the portal and the submitter is notified.
Approved record synced to ERP or downstream system
A webhook fires with the full job payload. n8n (or any endpoint) receives it and posts to Accurate Online, Xero, or any other system — with the correct account code already mapped. No manual re-entry.
No. Staff use WhatsApp or Telegram — apps they already have. Managers use the web portal. No installs for field staff.
Bahasa Indonesia and English. The AI is tuned for how Indonesian SME staff actually write — colloquial, abbreviated, mixed.
One week. We configure workflows, approval chains, and ERP mapping together. No IT involvement needed from your side.
Yes. Pilot typically starts with one workflow (AP or petty cash). Additional workflows can be activated during or after pilot.
One-week pilot on real data. No long contracts, no IT projects.